Overview

Our client, a Hedge Fund, is seeking an Executive Assistant in its New York office.  The ideal candidate will be detail-oriented and highly organized with the ability to work independently.

Responsibilities Include:

  • Heavy phone coverage dealing with both internal & external contacts
  • Maintain calendar and schedule meetings, telephone, video and web conference calls and quarterly reporting calls
  • Organize materials, catering, and transportation for meetings
  • Prepare, submit, and reconcile expense reports
  • Coordinate travel arrangements- international and domestic
  • Organize meeting events in-house or external meetings
  • Assist in composing and proofing of letters, memos, speeches, meeting agendas, reports, and slide presentations
  • Create and update contacts via database system as necessary
  • Assist with ad-hoc projects

Qualifications Include:

  • Minimum of 6 years of¬†Administrative experience at a financial services firm
  • Bachelor’s Degree required
  • Strong numeric proficiency and writing ability
  • Experience in a trading environment a plus
  • Excellent computer skills (proficient in PowerPoint, Excel, Word and Outlook)
  • Good problem-solving skills
  • Discreet, sensitive to confidential and/or personal matters

Compensation: $150k range, plus bonus