Overview
Our client, a Hedge Fund, is seeking an Executive Assistant in its New York office. The ideal candidate will be detail-oriented and highly organized with the ability to work independently.
Responsibilities Include:
- Heavy phone coverage dealing with both internal & external contacts
- Maintain calendar and schedule meetings, telephone, video and web conference calls and quarterly reporting calls
- Organize materials, catering, and transportation for meetings
- Prepare, submit, and reconcile expense reports
- Coordinate travel arrangements- international and domestic
- Organize meeting events in-house or external meetings
- Assist in composing and proofing of letters, memos, speeches, meeting agendas, reports, and slide presentations
- Create and update contacts via database system as necessary
- Assist with ad-hoc projects
Qualifications Include:
- Minimum of 6 years of Administrative experience at a financial services firm
- Bachelor’s Degree required
- Strong numeric proficiency and writing ability
- Experience in a trading environment a plus
- Excellent computer skills (proficient in PowerPoint, Excel, Word and Outlook)
- Good problem-solving skills
- Discreet, sensitive to confidential and/or personal matters
Compensation: $150k range, plus bonus